A Training Simulation for Improving Coaching Skills

Our MyTimeDesign website that focuses on applications of the 2Time Labs ideas recently launched a training simulation for managers, coaches and professional organizers.  It gives the learner the opportunity to help a fictional character, Wilma, navigate a consulting relationship with Adam, her client.  She’s attempting to migrate from a focus on physical organization to one on time clutter / time management.

Try out this 15 minute learning opportunity here:  http://icd.mytimedesign.com/wilma and leave us a comment on the page.

From a training and development perspective, you can see the direction in which 2Time Labs is headed, as we look to provide the very best online training in time management in the world.

Thanks to Trivantis and it’s Snap programs for helping to make these goals possible with new affordable technology.

 

An Under-Used Way of Listing

I recently completed Atul Gawande’s book “The Checklist Manifesto” and thought so highly of it that I immediately changed my teaching materials to include the topic in every program that I lead.

He makes some powerful points about the need for doctors to take a leaf out of the book of pilots who make extensive use of this technique.  He has been experimenting with checklists for some time himself, and found that they reduce the errors that surgical teams make, and he even shares mistakes that he has avoided by using them in his practice.

It’s compelling stuff, and in the world we live in a checklist is one way to reduce the complexity that we deal with every day.  I have used one for some time at the start of each day, but didn’t quite appreciate the distinction “checklist” until I read the book and started to see places where I could implement them easily.

My first experiment was to set up a “sitting down to write my book” checklist.  It has only 4 four items, but it worked just as Gawande predicted.  I start my writing at 3:30am, and when I get to the computer in my office, my head is sometimes not at its sharpest.  (No, I don’t drink coffee.)

My checklist has helped me to reliably complete a little pre-writing routine that I use to get into the right frame of mind.  Without the checklist, I’ve likely to forget a few steps because there are too many things to remember too early in the morning, but when there’s only one thing, a checklist, I don’t have to think as hard.

I also noticed from the comments on Amazon, that reviewers were confusing checklists and To-Do Lists, so perhaps there needs to be some clarification of terms.  Here’s the definition I’m using:  A checklist is a repetitive list of actions that are initiated whenever a triggering event takes place.

For example, when a pilot loses an engine, there is a checklist to follow to ensure that all the steps taken to fly the airplane do, in fact, take place.  The non-flying pilot is the one who goes down the list, which is stored in the plane’s computer as well as in a binder.

The book has led me to see all sorts of applications, and given my focus this year on assisting  time management coaches, professional organizers, trainers and managers, I’m making checklists an important part of the process of consulting with a professional who is undertaking an upgrade.

P.S. There is an excellent summary of the book over at the New Yorker.

Orange Belt-Level Scheduling Expands

Here at 2Time Labs, one of the distinctions that we made have between different levels of time management  skill has to do with the skill/art of using a schedule to manage your daily activity, rather than either a group of lists or one’s memory.

Recently, I noticed that two books have echoed this idea; one of the few books to represent the more modern point of view about this critical skill.

18 minutes:  Find Your Focus, Master Distractions and Get the Right Things Done by Peter Bregman.

A Factory of One:  Applying Lean Principles to Banish Waste and Improve Your Personal Performance by Daniel Markovitz.

They take a similar point of view that we do at 2Time Labs.  Using a single calendar instead of multiple lists allows one to manage more time demands.

However, they also make the mistake that other books commit.  They each imply that their system is so great that it deserves to be a “one-size-fits-all” solution.  They also don’t do very much to help the reader implement the changes they recommend, nor do they help the reader understand their current time management system before making any changes.

In other words, even though they have some sound ideas, they hardly use Time Management 2.0 principles, which is too bad, as it would strengthen their theses.

Here at 2Time Labs we have discovered that there’s room for an infinite number of methodologies, except for those authors that insist that they have discovered the Holy Grail.

New Posts at MyTimeDesign for Time Management Coaches

Over at MyTimeDesign.com I have started writing and posting ideas for time management coaches using the research done here at 2Time Labs.

It’s just a beginning, but there is a great deal more to come. The truth is, I can’t find another place on the Internet offering any real assistance for managers, trainers, coaches and professional organizers who have a commitment to help others make solid improvements.

See http://mytimedesign.com

8 fatal assumptions 3d2013 Update! You can now download The 8 Fatal Assumptions that Time Advisers Make at the mytimedesign.com website. It’s a free Special Report co-authored with Janice Russell that describes some of our latest ideas.

Time for a Change of Gears

As you may have noticed, over the past three months I have taken the chance to step away from regular posts to the 2Time Labs website.  While some of that time was spent writing my book (a business fable based on on Time Management 2.0 principles) I also spent some time looking at a new direction I want to pursue in 2012.

2011 was a big year in which I was finally able to clarify and name 2Time Labs as a venue for the best research in Time Management 2.0.  It’s taken 10+ years of thinking and 6+ years of writing to get to the point where I can say that the fundamental principles are robust, and just feel “right.”

While they are no means widespread, the ideas that:
– we each need a unique time management system to be our most productive
– what we are using today is fine… unless it’s not, in which case an upgrade is required
– an upgrade must take into account the system we already have developed and are using
– we should look at best practices from wherever we can find them to discover the most important gaps in our time management skills
– most of us cannot close the gaps in an instant — we need a plan to change habits gradually over time
– habit change is hard, and a supportive environment can be designed to help make the changes stick over the long haul

Here at 2Time Labs I have been living and breathing these concepts in blog posts, audios and videos, and also in MyTimeDesign and NewHabits programs.  They have started to show up in pockets here and there around the Internet and in books, but as a coherent philosophy it remains a well-kept “secret.”

In 2012 I hope to start a brand new phase in which I take Time Management 2.0 out of the lab, and place it in the hands of developers who can use it as an engine for solving tough performance problems such as Inbox Overload, time-stress, Information Overwhelm and chronic disorganization.

Unfortunately, at the moment, I am the only developer using these principles that I am aware of, and I’d like to give you some insight into what you might expect this year.

The first part of the plan is to retain the 2Time Labs website as the best source of time management research in the world. This should be good news for those who love this kind of stuff as the content will clearly be developed with the goal of advancing the thinking in this field.  There are likely to be fewer posts than the 3 per week I am usually able to maintain, and I’m going to try even harder to find others who are doing research in time management to be contributors.

What it also means is that 2Time Labs is likely to become too geeky for some readers who aren’t into all the fine details, data and definitions that  the site needs to get into in order to find and create the best thinking.

They might find it to be a bit boring.

However, the second part of the plan will come as good news to this group, which I hope will become the majority of our visitors.  I’m going to take the rarely used MyTimeDesign.com site and convert it to a place to find immediate assistance in a range of time management-related issues.  You know what they are… the ones that start with “I don’t have time to…”
– work through all my email
– take time off to improve my productivity
– deal with information overload
– balance my life
– get rid of all the clutter
– exercise and lose weight
– have a quality relationship with others I care for
– spiritual stuff
– do all my work on time
– pick up that forgotten hobby
– start a business
– go back to school
– coach my employees
– help someone else improve their time management skills

My intention is to give unique answers to these questions using all the thinking that’s resident in 2Time Labs, including the fundamental principles I listed at the beginning.

Oh, and I should mention…. I want it to be fun!

As a research location, 2Time Labs has been pretty dry… I guess I have been trying to recapture my early days in AT&T Bell Labs!  Maybe it’s just the way research has to be… focused on facts.

I’m shifting some of my time away from done with that — now I want the solutions offered at the new MyTimeDesign to be helpful, easy to learn, engaging and fun-filled.  I plan to devise and offer more simulations / training games, more quizzes and more advice geared towards White, Yellow and Orange Belts (with the occasional bit of Green Belt advice thrown in.)

As you may know, I recently enhanced my online training program, MyTimeDesign 1.1.Plus+ with some powerful simulations, using the very best e-learning techniques that exist.  This is just the beginning, and signal a move away from learning by listening/reading, to learning by playing/doing/experimenting.  You can get a simple idea of what’s coming in the future by checking: http://www.knowledgefactor.com/blog.

This is a far cry from the days when you’d buy a time management or productivity book, and have someone tell you “Here’s what I do, that you don’t, that you should.”

Instead, you’ll be able to discover what you don’t know, or aren’t doing, in engaging virtual environments.  Once you have figured this out, I want to make it fun to take the next step ; to create habit-changing plans that  have a super-high chance for success.  And… if I can use that word again… I want it to be fun!

Thanks for being my partner on this journey – it’s an exciting time and we’ll all benefit.

Francis

P.S. At the moment, I believe that the first topic I’ll focus on will be a meta-issue…. how do you help someone else improve their skills?  Stay tuned!

Next NewHabits Class on January 26th

I have taken a short break from my strategic planning efforts for 2012 to let you know that I am offering the NewHabits Foundations program on January 26th here in Kingston, Jamaica.

For details about the program, which will include a new module on Email Overload, simply visit http://newhabitsja.info

P.S. There are some big changes coming to 2Time Labs in 2012, with a sharpening of focus on research, and a consolidation of coaching activity in an entirely different website.  Stay tuned…

By the