I have been looking at the way in which I have been doing the practice of Emptying more closely, and I am still convinced that it’s one of the most difficult practices. (For details on the practice of Emptying, see the list of Categories at the left, and click on — “Emptying.”)
It’s a big hump I encountered once I started capturing with a frenzy.
Over the years, I have changed my approach in order to try to empty more frequently and more smoothly.
I started out Emptying whenever I felt like it. The result was predictable: pages and pages of items that were filling up my capture pad, email inboxes that would extend for several screens…. I saw Emptying as a painful practice that I would put off as long as I could.
And no, these thoughts haven’t changed a whole lot as I still have these feelings from time to time.
What I have been able to do, however, is to become much better at emptying frequently. I think that what’s happened is that I have learned that the pain of not emptying is FAR greater than any feelings of drudgery.
I have found that when I don’t empty well, I end up in fear that someplace in my captured time demands, there is something important that is buried someplace between the other non-important stuff. Of course, there are consequences for not dealing with it that I suffer, at which point I kick myself for not emptying sooner.
This all sounds like common-sense but I assure you this habit has been one that has changed VERY slowly for me.
Beyond the drudgery, however, there is a greater fear. Emptying involves confronting a certain reality with decision that we must make in the moment.
David Allen of GTD® fame talks about making a choice to Do/ Delegate / Defer. These are just some of the choices that one must make at that critical moment in time when we, and we alone, must make a call about what to do next when: — we get an email from a friend telling us that they want to “talk over their problems”
— a voicemail advises us that our cousin wants to borrow some (more) money
— that question we asked our S.O. still has not been answered by them
— the instructions from the guy in tech support are impossible to figure out
These are just example of what makes Emptying difficult — it involves making hard decisions about what to do next, and often that includes confronting our fears, doubts, upsets and anxiety. This is really what makes Emptying difficult… not the drudgery, but all the feelings that we have about our friend, our cousin, our S.O and the guy in tech support that we must deal with in order to figure out what action to take next.
Having determined the “truth” about Emptying, and what makes it tough, it has actually become easier to do.
As I mentioned, I used to empty whenever I felt like it, which resulted in major backlogs in my capture points.
Then I changed my timing and decided that to do it as the first thing in the morning. This was an improvement, as I was now regularly
emptying on a schedule, as opposed to doing it whenever I felt like it.
In the past couple of years or so, I have changed that practice, mostly in response to my growing commitment to leave my mornings closed to
everything but exercise and my most creative work. I happen to be a morning person, and a triathlete, so this fits in well with my already existing habits. As a result, I decided to schedule my emptying in the afternoon, as a part of scheduling the next three days.
I started off by emptying in the late afternoon as the last act I would take before ending work in the office. I soon learned that
it wouldn’t work — I happen to love my work, and I often work until I literally am falling asleep at the keyboard… the keyboard and
computer are my paintbrush and canvas…
So, I changed the timing of the practice to take place at 4:00pm each day, and at that point I empty out all my different capture points.
This has been working much better for me so far.
Based on the belt system that I have developed, I have determined that I am at a Green Belt level, but only at a grade of 2 out of 3. I think that there is a higher level of green belt for me to attain, in other words. At that level, a I would be much more reliable at emptying than I currently am, and rarely ever miss a 4:00 pm session of emptying and next-day planning, except in the case of emergencies.
I am still looking to try to understand how a Black Belt would operate, given that their specific expertise is working with people who don’t use the fundamentals. How would a Black Belt work with someone who never empties? I had a colleague once who kept notebook upon notebook of copious notes. He appeared to be always in the process of writing his memoirs (while in his 30’s.)
The problem was that the he never, ever emptied, and items would be placed in the notebook but rarely ever leave the page. I could not work with that, and found it irritating, definitely not demonstrating the Zen-like state of peaceful calm that I imagine a black Belt to have! A Black Belt would know how to work with someone like that, it’s just that I cannot recall ever meeting anyone with that level of skill in this discipline.
Please, let me know if you have any suggestions — I am open to hearing them.