Ep 26 – Pareto Improvements to Your Task Management

You’re someone who launches personal projects to improve your task management. You have made a number of changes in the past, but you haven’t seen the impact you wanted from each effort.

Is there something going on that you cannot see? Are some changes more fruitful than others?

After all, you know a thing or two about systemic change: that seemingly small improvements can yield disproportionate, breakthrough results. It applies to other areas of life…but how about your task management?

Tune into this episode to hear from me and my special guest, Danielle Baily, as we solve this challenging problem together.

Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/R0bBD7YHjBs

https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/03/Ep-26-Danielle-B-80-20_otter_ai.pdf

Show Notes Ep 26

Dedicated to people and results, Danielle Baily aims to help find or produce useful, applicable, and cost-effective ways to bring practical efficiency to modern chaos. Danielle provides solutions for common business problems from simplifying bookkeeping, payroll, benefits and HR to time management, process generation, prioritization and implementation. https://daniellebaily.com

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Ep 25 1/2 – Once You Realize that One-Size-Does-Not-Fit-All…Now What?

You are a productivity enthusiast, someone who loves to grow and learn in the area of your task management. You are aware of most of the gurus out there – the inventors of practices like GTD, apps like Todoist and devices like the Bullet Journal.

You also have realized at some point – maybe a long time ago, or just as you are listening to this episode, that one size does not fit all. In other words, even though gurus and developer claim that they have figured everything out, you know that’s not true. You have been around long enough to distrust anyone who tells you that they have the perfect solution.

But is that enough?

Perhaps this realization is just the beginning of a new journey. 

In this solo episode I will look at the issues we all have with one-size-fits-all thinking and what you can do about it in the short-term and long-term.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/w2YB-z3DLKk

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March.

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. Coming soon!

Show Notes Ep 25 1/2

Task Management & Time Blocking Summit – https://timeblockingsummit.info/register-today/

Perfect Time-Based Productivity https://perfect.mytimedesign.com

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

The 10 Drawbacks to One-Size-Fits-All Thinking in Task Management


You are someone who pays attention to your task management. Like most people, you make many of these micro-commitments each day…to yourself.

You are managing more than ever, feeling accomplished, but also a little concerned. As the load increases, you wonder if others are also in the same boat. Here is some good news…we are all looking for answers, but now and then we look to simple one-size-fits-all answers.

Sidebar: It’s not that one-size-fits-all thinking is wrong. In the beginning, it’s actually quite useful…

Sidebar: In the penultimate slide, you’ll see why the early success is a drawback.

Sidebar: This is only to be expected. As you manage a certain number of tasks effectively, life hands you more. Unless you aggressively shut them down, your task load increases. Eventually it surpasses your capacity…so the “old problems” or “unwanted symptoms” return, or show up in new forms.

Sidebar: As you near the limits of your capacity, you try to do the same things better.

Sidebar: Along with the practical challenge of completing tasks, you may become entangled. Your ego becomes involved and you don’t want to be shown that your one-size-fits-all solution was incorrect.

Sidebar: Now you are trying to handle more tasks than your personal system can handle. Your growth stops, and you see more mistakes. Now you accept that there might be a better way.

Sidebar: A few become bitter. The fuel turns into complaints via posts, tweets and even entire books.

Sidebar: Going “inside” versus “outside” for answers is a major turning point.

Sidebar: Few make it to this transition, but it’s transformative!

Sidebar: But just before a victory is announced, a final temptation arises. You latch on to another one-size-fits-all solution.

Sidebar: Now you have found your independence. The path is yours and you can choose to shape it. All you need are some skills.

Sidebar: Now that you “know better” the world is your oyster…everyone who develops a system of practices, app or device if your friend.

Our early indications are that this summit will be like no other we have done in prior years. The presenters are stepping up to the challenge in unprecedented ways to have some unique conversations.

If the thought has even crossed your mind that one-size-does-not-fit-all, don’t miss this opportunity to make progress.

Free etickets available — https://timeblockingsummit.info

Summit dates: March 2–4, 2023. 24-hour access to content.


The 10 Drawbacks to One-Size-Fits-All Thinking in Task Management was originally published in 2Time Labs on Medium, where people are continuing the conversation by highlighting and responding to this story.

Ep 25 – Why is “Emptying” Tasks So Difficult to Master?

Like most people who do knowledge work, there is a surplus of tasks waiting for you to complete everywhere you look. Your inboxes, todo lists, and task management software are full to the brim. You want to be on top, free of overwhelm… but there seems to be no way out.

Have you created a problem for yourself by writing down all your unfinished tasks? Does it make sense to save unread emails? Why can’t you just get rid of them all and pretend they never happened?

Maybe if you were a superstar in this area, you would never fall behind the job of emptying inboxes and todo lists. Is that even possible now…or in the future

In this solo episode, I’ll be sharing my most recent thoughts about the skill of Emptying and exploring new thinking that can help you make some headway.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/ZUOYgESIaMo

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March.

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/02/Ep-25-Emptying_otter_ai.pdf

Show Notes Ep 25

Unroll.me

Perfect Time-Based Productivity https://perfect.mytimedesign.com

Rapid Assessment Program – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment

NewHabits Foundations – Task Management Productivity for Caribbean Professionals (mytimedesign.com)https://newhabits.mytimedesign.info

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Ep 24 – Achieving the Best Flow State

So you’re a creative person and getting into the Flow State is the key to your success. Like Michaelangelo or Leonardo, you use focused high energy times to do your best work. And you love it.

BUT… you have a Tik Tok account and the people you’re following are a growing distraction…and you can’t help yourself…you just want to take a peek…and another…

And when someone forcibly takes away your smartphone, you are able to focus, but then you overfocus and work for 15 hours straight, and then collapse. At that point you hate to return to your computer.

Getting and staying in the Flow state is not so easy after all.

Tune into this episode to hear from me and my special guest, Manlio lo Giudice, as we solve this challenging problem together.

Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/VcnJpKGMxD4

https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/01/Ep-24-raw-with-Manlio-Lo-Giudice-on-Flow_otter_ai.pdf

Show Notes Ep 24

Manlio Lo Giudice – Pragmatic Engineer open to Self-Experimentation. Entrepreneur, Blogger, Personal Trainer, Productivity and Human Potential Development Coach, newbie TV show writer, amateur actor, singer and musician. Creator of www.ThinkFit.app.

Flow – The Psychology of Optimal Experience by Mihalyi Csikszentmialyi

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Ep 23 – Capture Points! What They Are and How to Manage Them

You’re a productivity AND technology enthusiast which means that you are managing lots of inboxes. Each time you sign up for a new one, they give you another.

But is that a good thing? Or just another loose end you need to account for in your weekly review?

If it’s the latter, then why? In this episode we tackle the problem of Capture Points – physical and digital places where potential tasks are sitting…waiting. We’ll talk about your need to handle each and every one of them…or else. That is, if you hope to develop a flawless reputation for being on top of all the stuff people send your way, wanting a response.

Join me on this solo episode as we explore this challenge that affects every single knowledge worker in the entire world. It’s a continuation of Episode 21 on Capturing.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/XemNyJEjNvA

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March.

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/01/ep-23-capture-points-francis-wade-transcript.pdf

Show Notes Ep 23

Unroll.me

Perfect Time-Based Productivity https://perfect.mytimedesign.com

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Ep 22 – Task Management as a Non-Traditional Student

So you’re a career person who has a family…..AND you want to return to school. But in your mind you can’t see how to  reconcile the image you have of student life with your current obligations. After all, you have a job, a family, a commitment to your wellbeing, a spiritual life, friends, you belong to a community…all these things are not on the typical college students’ agenda.

In fact, most students seem to put these things on hold…on ice…while they focus everything on their studies. You cannot do that, to say the least.

Is there a way to have it all? You do know that people have done this before…you’re not the first. So there must be a way that can increase your odds of success. 

But what are they?

Tune into this episode to hear from me and my special guest, Emily Cordwell, as we solve this challenging problem together.

Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/VcnJpKGMxD4

https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2023/01/Ep-24-raw-with-Manlio-Lo-Giudice-on-Flow_otter_ai.pdf

Show Notes Ep 24

Manlio Lo Giudice – Pragmatic Engineer open to Self-Experimentation. Entrepreneur, Blogger, Personal Trainer, Productivity and Human Potential Development Coach, newbie TV show writer, amateur actor, singer and musician. Creator of www.ThinkFit.app.

Flow – The Psychology of Optimal Experience by Mihalyi Csikszentmialyi

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Ep 21 – Bad Memory? Or Just Not Strong Enough at Capturing?

You have noticed that as you make more promises to people to get things done, the risk of not delivering goes up. Sometimes, the fact that you made the commitment falls through the cracks…as if it were never made.

Over time, this reduces your effectiveness and your reputation for getting things done. People start to avoid you, seeking out others who are more reliable.

You want to intervene before this gets worse, but just trying harder to remember may not be enough. You want a real solution such that you manually capture new tasks flawlessly, regardless of the circumstances. You want to be someone who never forgets to complete a commitment.

Where can you start to create that kind of track record when it comes to your task management?

Join me on this solo episode as we explore this challenge that affects all knowledge workers.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/AKqGRlemmt0

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/12/ep-21-FW-Capturing-transcript.pdf

Show Notes Ep 21

Rapid Assessment Program – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment

Perfect Time-Based Productivity https://perfect.mytimedesign.com

NewHabits Foundations – Task Management Productivity for Caribbean Professionals (mytimedesign.com)https://newhabits.mytimedesign.info

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

The post Ep 21 – Bad Memory? Or Just Not Strong Enough at Capturing? first appeared on Task Management and Time Blocking Summit 2023.

Ep 20 – Beyond One-Size-Fits-All Failure

When it comes to task management, you know that one size doesn’t fit all. AND You are someone who has increased your workflow over the years – more tasks than ever, and a future of more task management, not less. At the moment your current approach works BUT…you suspect that it may run into problems as you add that project/child/hobby/elder-care/sport/travel/promotion/continuing education/high schooling-to-college-to-marriage to kids…

How do you adjust your approach when you realize that you need to change your methods as task volume increases…and you can only see a future or more tasks? Knowing that this is a problem isn’t enough – you want more.

Tune into this episode to hear from me and my special guest, Dr. Frank Buck, as we solve this challenging problem together.

Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/OHu94_5HH2g

https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/11/Frank-Buck-Interview-podcast-ep-20_otter_ai.pdf

Show Notes Ep 20

https://frankbuck.org

Dr. Frank Buck is ranked #1 in the world by Global Gurus Top 30 in “time management”.  He’s a speaker, productivity coach, and author of Get Organized! and Get Organized Digitally! He helps busy professionals achieve total control over their time and the peace of mind that nothing is falling through the cracks.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

The post Ep 20 – Beyond One-Size-Fits-All Failure first appeared on Task Management and Time Blocking Summit 2023.

Ep 19 – What Makes Email So HARD to Fix?

Like everyone else who does knowledge work, you receive a lot of emails – more than you’d like. You have harbored dreams of a world in which you could escape this hated chore, but over here in reality, there seems to be no way to alleviate the pain. Or is there?

Some people suggest that you simply ignore most of your email. Others say that you need to empty your inbox and even keep it that way all the time. In practice, most people spend more mornings, nights and weekends catching up on email than they care to admit. During the day, they prefer to do what they call “real” work. Not the fake work of reading and replying to email.

In this solo episode, I’ll be sharing my thoughts about this problem and explore new thinking that can help us make some headway.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/noqPv9ZoUwg

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/10/ep-19-What-Makes-Email-So-HARD-to-Fix.pdf

Show Notes Ep 19

Emailanalytics.com

Emailmeter.com

Unroll.me
How executives unwittingly turn employees into morons | Business | Jamaica Gleaner (jamaica-gleaner.com) https://jamaica-gleaner.com/gleaner/20120610/business/business91.html

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 19 – What Makes Email So HARD to Fix? first appeared on Task Management and Time Blocking Summit 2023.