Author: Francis Wade

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Blackberry Insanity

blackberry31.jpgNew devices make it easier than ever for professionals to get stuck in unproductive activities that damage their peace of mind.

One of the more destructive habits that they enable is the ability to check email at all times during the day and night. In the thinking of the 2Time Management system, it enables a user to Capture all the time.

While this is very convenient, it’s a little like having a cell phone nearby all the time. Most of us have learnt that a ringing cell does not need to be answered just because it is ringing. This is a sure-fire way to at the least a drop in productivity, and at the very most, a certain insanity.

In other words, having the ability to download email at any moment only means that one must be more disciplined in capturing, not less, in order to preserve one’s productivity. Continue reading “Blackberry Insanity”

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Let’s meet 6 months from now

By my calculations, September 10, 2008 will be just about 6 months to the day, from today.

Here is a sure-fire way to decide if someone else is skilled at managing their time – set a phone call for September 10th, at 12:30pm.

Someone with a weak time management system close to that of a novice won’t be able to make the appointment. In fact, they might not even know what to do with it.

Some will get tricky, and say, “Remind me of it closer to the day.” When we rightly refuse to play the part of their reminder system, what will they do next? Others will demur saying, “I don’t plan that far out.”

The Green Belt merely schedules the engagement into their calendar, and makes the appointment.

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More Space = Better Code

I had the good fortune to attend a training course conducted by Tom deMarco and Tim Lister. (I may be swapping an “i” for an “o” in their names, and my apologies go to them if I am.)

Tom and Tim were experts in software productivity back in the early 1990s, and their research revealed a stunning finding: software productivity was most strongly correlated with the space of one’s office.

Not experience. Not programming language. Not age. Not education.

Space. As measured by square feet (or metres). The more space programmers had, the better they performed.

The reason was profoundly simple. Continue reading “More Space = Better Code”

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A Powerful Coaching Tool

star-wars-luke-and-yoda-caption-generatorphp.jpg One of the side-benefits that I am realizing from the 2Time system is its value as a coaching tool.

In much the same way that a master coach like Yoda or Rafiki could look at their proteges and very quickly discern what they were doing wrong, a coach who understands the 11 practices of 2Time can help someone else they are coaching quite easily.

All they need to do is to look at the trainee’s practices to see which level they are at, and what needs to happen in their system of habits to move to the next level. They may offer tips, and new tools, but the strength of their coaching would be in seeing which new habit must be learned.

With a knowledge of the different ways to help people to change their habits, they can quickly help co-create a new course of action.

This can help a manager to become tremendously efficient in boosting the productivity of their unit, and help them to focus on the important basics, rather than the trivial fluff that floats by everyday that promises to improve productivity.

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Are There Other Fundamentals?

A question I have been asking myself is whether or not there are other fundamentals aside from the 11 that I have identified in the 2Time system.

I believe there may be, and I am wide open to any ideas that others might have with a few caveats that the fundamentals share:

  1. They must be observable repeatable actionable practices. They cannot be mental, psychological, spiritual or philosophical.
  2. They must be shared by every professional. So far, the 11 fundamentals are actions that everyone undergoes, albeit unconsciously and without pre-planning. Even the Advanced practices are undertaken by everyone, although they may happen only in emergency situations.

As I said before, I am wide open to new ideas… do let me know!

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The Big Questions in Life

faster.jpgOne of the aspects of 2Time that I wonder about is whether or not it should deal with the BIG questions of life – Purpose, Values, Vision, Mission etc.

Should I also be in the business of helping people to define their goals in life, and have them become aligned with the loftier themes? After all, my thinking goes, so what if someone is more effective if all they are able to do is to do more nonsense… but just do it faster?

Is it a mistake to disregard these “more important themes?”

In short, I worry that the diagram on the left will come true for 2Time users – making them a bunch of people who are trying to speed things up for no good reason.

Yet, I also often think that people spend more time trying to recover from the mistakes they make in time management, than they do in writing out their top five New year’s Resolutions. In other words, they are more burdened by the time demands in their lives that they think they might have forgotten, than they are by existential questions regarding their true destiny.

Another way of saying this is – the bigger questions don’t matter when you have lost the grocery list for the umpteenth time in the supermarket. In fact, they become very, very insignificant. Continue reading “The Big Questions in Life”

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An Interesting Post About Belts

black_belt_karate.jpgI ran across the following post called “Ready to Test for Your Belt” that echoes some of my thinking about belts, and moving up from one level of skills to another. It originates from David Allen, the author of the book “Getting Things Done®.”

“READY TO TEST FOR YOUR BELT?”Lately some rather sophisticated people have asked me what I initially thought was a rather unsophisticated question: “How do I know what belt I’m at?” In other words, in the martial art of workflow, they wanted to know how well they were doing – how far they were from earning the coveted black belt in the Getting Things Done school of self management. One, a senior engineer, said, “David, you keep referring to ‘black belt’ and several of the attributes it signifies. There must be some way to determine how far along we might be in that continuum.” Though he excused his curiosity in the matter to his system-oriented mindset, I realized he had a good point. When I studied karate, the belt rankings were highly useful as milestones, often motivating me to keep going when I would hit plateaus in my training during which I wasn’t very aware of my progress. As I went from white to green to brown belt rankings over the course of four years, I could sense the next level up as a reachable step, when black belt would seem too elusive a goal.

So for those of you who may share that interest in some kind of marker for determining your rank, I’ll proffer a set of characteristics for the belts.

Read the full article.

I find his comments above to be similar to my own thinking about the fact that a belt system helps people to organize their thinking and find ways to make steady progress on their own.

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An Aspect of “Storing”

reels.jpgA client of mine shared a common story that I have heard many times. She spent hours entering all her contact information into an electronic device only to have the device die with all the information within it lost forever.

While this may seem to be a good one to blame on the device, the truth is that at higher belt levels, this simply doesn’t happen. Purchasing a reliable system is only one aspect. Much more important is the ability to easily and systematically back up critical information that has been stored.

Recently I read some material on risk management that gave me pause for thought. While it was addressing the issue of a natural disaster, I could see that some of my valuable systems were faulty. I moved into action when I realized that I had quite a few vulnerabilities, including my contact list. This is one of the most important information sources that I maintain, and to lose it completely would be unthinkable. Here is what I do to protect the information: Continue reading “An Aspect of “Storing””

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Level 1 and Level 2 Components

I am fortunate to have gotten an excellent idea from a reader of this blog to change the way I look at the 11 fundamentals.

In a prior entry, I split the 11 fundamentals into 2 groups: major and minor. The reader made the point that thie unfortunate language made it seem as if some were more important than others, when that was not my intention.

He or she recommended that I use “Level 1 and Level 2” instead. This makes perfect sense and thanks for the suggestion, as it’s a great one.