Author: Francis Wade

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Time Management isn’t Time Management

The truth is that time management is nothing of the sort.

Time can’t be managed, in the strictest terms, because a user has no control of this very valuable resource. It has a life of its own, and cannot be affected in the least by anything the user does, unlike other valuable resources such as money, precious metals or people.

What a 2Time user is managing is actually action. “Action management” is what is actually at the heart of the 2Time system. Continue reading “Time Management isn’t Time Management”

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Muscle Memory and Learning Habits

As I get into the task of turning the components of 2Time into a training course, one of of the challenges I have is a common one – how does someone teach themself to learn a new habit?

In other words, once they determine that they want to learn a new habit, what is the environment they need to create that will result in the new action becoming an unconscious one? Furthermore, how is this environment created when the user is at different belt levels for the different components, and therefore at different levels of self-awareness?

There is enough theory to understand that people are different, and respond to different things.

I hope to create something like a menu of options for a user to choose from. Continue reading “Muscle Memory and Learning Habits”

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Open Source

One of the great wishes I have for this site is that it become a place where people can add their thoughts to the discussion of the 2Time philosophy.

The problem that I have found with this invitation is that the websites and blogs that I have read on the topic of productivity are heavily based on piles of small tips. Nothing wrong with the tips (and I happen to think they all have a place) but as I mentioned in a prior post, you can’t become a top time management practitioner by following tips.

I am still hunting around for a deeper discussion than one that is focused on tips. So far, I have had no luck, but I am sure that I have just been unlucky.

So far this blog hasn’t attracted much traffic, but hopefully it will bring to it the kind of people that are interested in joining me to explore the 11 Basic Components of 2Time.

If anyone reading this is interested, we can start by sharing ideas about this content in the comments.

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The Ultimate Guide to Productivity Submission

jordan_ap-01.jpg Recently, blogger Ben Yoskovitz created a meme to create a list of the 100 best productivity tips, under the title “The Ultimate Guide to Productivity.”

Over 100 people submitted their tips, and perhaps I won’t be too late in submitting my own tip to the list (which I understand is still open).

My tip is a bit different.

Francis’ Ultimate Tip: Ignore All Tips

The problem that most people have with being productive is that they spend too much time on tips, and not enough time on the fundamentals. The problem with the field of time management is that there are millions of tips flying around, but no understanding of the basic, fundamental and unalterable structure of the challenge.

It is little like trying to play basketball professionally by taking all the tips that every coach gives, and trying to make them work together. Here is an example of a basketball tip:

Continue reading “The Ultimate Guide to Productivity Submission”

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The Half-Life of Time Demands

halflife.gif

As explained in the post on Time Demands, each Time Demand is made up of some kind of trigger, plus a commitment. For example, that sock lying in the corner represents a Time Demand with the trigger being a visual sighting of the sock, and the commitment perhaps being the desire to have a clean room.

A Time Demand is the basic element of the 2Time Management system.

The 2Time system is all about recognizing Time Demands for what they are and treating them in a very specific manner. They are the smallest elements of a time management system, but they need to be understood differently from the system as a whole.

In the book “Stumbling on Happiness“, Dan Gilbert states:

“In general, many of us have the mistaken idea that large numbers are like small numbers, only bigger. As such, we expect them to do more of what small numbers do, but not anything different. Continue reading “The Half-Life of Time Demands”

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More on Tossing

Here is an interesting article on the need to de-clutter a physical space from 43 Folders.

The thing about clutter is that each and every piece represents a Time Demand that preys on the mind in the form of a delayed action, a feeling of guilt or something that we think is automatically overwhelming. Only when we remove these Time Demands do we give our minds a welcome break.

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Zero Email Inbox

This is a great presentation by the author of 43 folders on maintaining an “Inbox of Zero”:

[googlevideo=http://video.google.com/googleplayer.swf?docId=973149761529535925&hl=en]

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Kinds of Lists

Listing is one of the essential practices of the 2Time Management system, especially for users above the Novice or White Belt level.

The premise is simple: it is easier and more manageable to add an item to a list than it is to add the individual item to a schedule in the calendar. For example, a savvy user would schedule the following item in their calendar:

2 p.m. – 3:30 p.m. Monday, August 10th. Pay bills in bill list

At the appropriate time, they would consult their list of bills to pay which might look like the following:

  • Light
  • Water
  • Cable
  • Phone
  • Visa

This is a much more convenient way to manage a set of similar items than to do the following:

2:00 p.m. – 2:10 p.m. Monday, August 10th. Pay light bill
2:10 p.m. – 2:20 p.m. Monday, August 10th. Pay water bill and so on.

Lists are created for one of two purposes. Some have a psychological function, while others have a more practical function. Continue reading “Kinds of Lists”

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Giving the questions rather than the answers

One of the goals of the 2Time Management system is to once and for all separate the tons of advice with respect to time management and productivity thinking, and differentiate what is essential from what is merely useful.

The fact that there is precious little research on time management techniques is a travesty, and one of the results is that there seems to be no disciplined way to think about time management. At the moment, the different individuals that present their ideas on time management seem to be more interested in presenting what they think of as their “final solutions” rather than in understanding the underlying structure of all systems of personal productivity. Continue reading “Giving the questions rather than the answers”